Minutes of the
Held at St.
George’s, New Hamburg
Tuesday November 3rd
2009.
Holy Eucharist for All Saints Day at 7:00 p.m.
Call to order - 8:00 p.m.
Regrets: Robert Lofthouse, Susan Cahoon, Val Haiser, Rev.
Deacon Frank Squires, Doug Woodley, Marilyn Malton,
Life events in our Deanery family:
Rev. Rob Towler was elected Prolocutor of Provincial Synod, held
recently in Cochrane.
David Embury was confirmed as Huron’s lay representative on the
Provincial Synod executive for another 3-year term.
Rev. Dana Rodgers has retired from St. Columba. Rev. Herb Horsey and
Rev. Mario Hyrniewicz are sharing ministry there in the interim.
St. David’s has been closed and Bishop Terry Dance conducted the service
of deconsecration on Oct. 22. The
offering at the service totalled $330 and it was marked for the Diocese’s
outreach work in
The following individuals from our Deanery were awarded the Bishops’
Award for Excellence in Ministry at the service held in
This year marks the 20th anniversary of St. James, Hespeler
(in their present location).
This year also marks the 50th anniversary of All Saints,
Acceptance
of the Agenda and minutes of the previous meeting:
It was moved
by Rev. Don Davidson and seconded by Rev. George Ferris that the agenda as published
be accepted. CARRIED
It was
moved by Rev. Dr. Don Davidson and seconded by the Rev. France Ouimet-Wilson that
the minutes of the last meeting be accepted as published. CARRIED
Matters arising from the minutes:
Deanery
Social Event – see Events.
Financial Matters:
Current Financial Statement: The treasurer published a statement as of Nov. 2 showing a usable balance
of around $3,800.
2010 Deanery Budget: It was moved by the Paul Knowles and seconded by Rev. Jesse Dymond that the Deanery’s 2010 budget be set at $2,500. CARRIED. A spreadsheet was passed out to a representative of each parish showing their apportioned share.
2010 Regional Funding
In light of the request from the Diocese that we restrict
our spending for 2010 to at most ½ of our allocation, it was moved by Rev.
George Ferris and seconded by Rev. Don Davidson that we donate $5,000 to St.
Monica House and $1,000 to RIM and return the rest (approx. $6,500). CARRIED. It was further moved by Rev. George
Ferris and seconded by Rev. Don Davidson that we contribute an additional
$1,000 to RIM out of our Deanery Funds.
CARRIED.
The 2009 Diocesan Budget Presentation: Jeff Boyce – Chair of the Budget Sub-committee
The Diocese put the budget presentation on DVD. Soft copies of the draft line item budget were emailed along with the agenda and any parish may requests a copy of the DVD from the Synod Office. Following the presentation, Jeff asked for questions but there were none.
Other
business:
From Marilyn Malton:
1. Renison Institute of Ministry Calendar for the winter
term:
International Learning Resources:
2. VIVA - Values, Identity, Vision and Action:
- the coaching team continues to meet and train together with Bp Ed Leidel
- Bp Ed will be finished his contract soon and transitional plans are well underway
- in addition to responding to requests from congregations, VIVA coaches have
also led a VIVA session with members of the Diocesan Executive Staff in September;
have led the first two of four VIVA sessions with Diocesan =Council; and will
lead VIVA sessions with the Archdeacons in January. All of this is done on a
voluntary basis.
- congregations in the Waterloo Deanery interested in engaging in a VIVA process
with a coach should contact the regional coordinator, Marilyn Malton
PWRDF – Joe
Mighty of
Rev. Don
Davidson reported on the effort to bring a refugee family to our area. There is
a mother and her three daughters who were originally from
Boken
Report follow-up - Bishop Bob has asked all of the territorial
Archdeacons to form an Archdeaconry Commission to respond to the
Report's recommendations in their respective areas. Archdeacon
Peter asked for an additional 6 local Anglicans to sit on his commission -
2 from each of
Events -
past:
Deanery Confirmation: Bishop Terry was the officiant at the
service held at
Diocesan
Music Initiative – the event scheduled for Nov. 21st at St. James,
Hespeler had to be cancelled when registrations came up short of the minimum
required.
Rev. Grace Shafer was ordained priest and Rev. Eileen Scully deacon at a
consecration service held in the Cathedral on Nov. 30th.
Holy Trinity Kitchener threw a surprise party Julia &
Ross Gill, in celebration of their tenth anniversary in the parish on Saturday
November 28 at St. Matthews Lutheran Church Hall. The event
featured a dinner with special guest Bishop Bob (who also the celebrant in the
service next morning).
A Dickens’ Christmas returned to
Tentative
Dates and Places for future meetings:
Next
Deanery Council meeting (election night) will be held on Tuesday February 2nd,
2010 at 7:00 pm at a
The
executive meeting will be held on Tuesday January 19th at St.
Andrew’s Memorial,
Meeting terminated
Agenda for the Meeting
of Waterloo Deanery Council to be held at
Holy Saviour, Waterloo
on Tuesday, February 2, 2010.
Coffee and fellowship starting at 7:00 pm.
Call to order at approximately 7:30 pm.
Introduction of new Deanery
Council Members: We will ask that a veteran
Warden or Lay Delegate introduce those in attendance from their church that are
new to the Council.
Regrets:
Correspondence:
Life events in our Deanery
family:
Rev. Julia Gill has been
appointed part time at St. Columba’s Waterloo effective Feb. 1.
Rev. Ross Gill has been
appointed full time at Holy Trinity Kitchener effective Feb. 1
Rev. Greg Jenkins has been
appointed Rector of Trinity Cambridge effective Feb. 15
Grace Schaefer was ordained a
priest and appointed an associate at St. John the Evangelist, Kitchener
Eileen Scully was ordained a
deacon and continues her ministry at Holy Saviour, Waterloo
Meghan Nicholls, formerly a
parishioner of Holy Saviour was ordained a priest and has been appointed to a
multi-point parish in the Diocese.
David Sapelak has resigned his
position as Music Director at St. George’s New Hamburg
Rev. Harry Janke was named a
Senior Honourary Fellow of Renison College at their 50th anniversary
convocation.
Marion Wilkes, secretary at St.
John’s Cambridge for more than 30 years recently passed away.
Nominations for Lay Deanery
Offices in 2010:
Proposed Term Limit: It will be moved by Rev. Julia
Gill and seconded by Dave Embury that all elective positions be yearly
renewable to a maximum of 5 years in any office.
Note: Following each group of nominations set out
below, the chair will ask for further nominations from the floor once, twice
and three times. If no further
nominations are forthcoming, the people named will be acclaimed to the
positions.
Deanery Council Executive members:
Co-chair of Deanery Council - Wilf Clegg, St. John’s, Preston
Representative – Paul Henderson,
Holy Saviour, Waterloo
Representative – Paul Knowles, St.
George’s, New Hamburg
Representative – Melody Southgate, Holy Trinity,
Kitchener
Deanery representative on the
Diocesan Council – Paul Knowles, St. George’s, New Hamburg
Substitute Deanery
representative on the Diocesan Council – Wilf Clegg, St. John’s, Preston
Nominees for the Synod Lay
Ballot for election to the Diocesan Council (up to 5):
David Embury, Holy Saviour, Waterloo
Melody Southgate, Holy Trinity, Kitchener
Deanery Youth Representatives to
Synod - Each parish may submit the name of up to two youth members (aged 19 or
less) at their Vestry. Three names are
to be drawn: the first two will be our youth delegates to Synod and the third
will be our alternate. Please note that parishes may send as many youth
observers to Synod as they like but they will then be responsible for their
expenses.
Deanery
Registrar for Diocesan Synod(s) – Wilf Clegg will continue as our registrar for
2010.
Budget
Subcommittee – Dave Embury will continue as our representative for 2010.
Deanery Members
on Other Committees (note if any other members of Deanery Council are members
of other Anglican committees, please give that information to the secretary -
preferably in writing - for recording in the minutes):
Archdeacon
Townshend – Diocesan Council (DC) and Administration and Finance (A&F)
Comm.
Rev. Canon Chris
Pratt – DC, Faith in Action group, the Enviro-action Committee and member of
General Synod
Rev. Don
Davidson – Chaplain to the Deacons’ Board
Rev. France
Ouimet-Wilson – A&F, ACPO
Rev. Rob Towler
– Grants & Loans Sub-committee (chair), DC, A&F, Huron Church News
Board, Anglican Journal Board, Prolocutor of Provincial Synod and member of
General Synod
Paul Knowles – Strategic Task Force, DC , Huron Church
News board
Marilyn Malton -
Huron Catechumenal Network, Children's & Youth Ministry Advisory Comm., Congregational Coaching Team (VIVA)
Dave Embury –
Human Resources Committee, Pension Trustees, Budget Sub-committee, DC,
Provincial Synod Executive, Pension
Committee of the Anglican Church of Canada and member of General Synod
Clerical Deanery Offices in 2010: Rev. Rob
Towler continues as the Regional Dean and co-chair of Deanery Council. The Rev. George Ferris continues as the treasurer.
Rev. Julia Gill and Rev. Jesse Dymond continue as members of the executive. The
Dean will continue as Deanery clerical representative on the Diocesan Council.
Rev. Canon Robin Lyons will continue as the substitute.
Recognition of Dave Embury’s retirement from official Deanery
leadership:
Acceptance of the agenda and
minutes of the previous meeting:
Matters Arising from the
minutes:
Boken report
follow-up – the Archdeacon will update us on the work of the Archdeaconry
Commission in this area.
Magnetic Church
follow-up – Rev. Ross Gill will speak to us on the possibility of another
deanery workshop on evangelism or fresh expressions of ministry.
Financial Matters:
The treasurer
will speak to the 2009 Financial Statement (a limited number of hard copies
will be available at the meeting).
Regional
funding – the treasurer will contact the Diocese to obtain the funds.
The 2010
Deanery Apportionment statements for each parish were handed out last fall and
another copy was emailed out with this agenda. If your parish has not already
done so, please remit your deanery apportionment as soon as possible to the
treasurer at St. James’ Anglican Church, Box 21053, 520 Ellis Rd., Cambridge, Ont. N3C 4B1. If you have
mysteriously lost your statement, the treasurer will give you another copy.
Other business:
Rev. Don Davidson will update us
about our refugee family.
Marilyn Malton will speak to us
about current offerings at RIM and her work with the VIVA process.
PWRDF and the Haiti crisis – it
will be moved by Rev. George Ferris and seconded by Paul Knowles that $1,000 of
our deanery funds be donated for Haiti (and hopefully matched by the Canadian
tax payers).
Archdeacon’s Minute – The Venerable
Peter Townshend
Upcoming events:
Pancake
Supper(s) – Feb. 16th
Deanery Confirmation – November
17, venue TBA
Dates for future meetings:
The Diocesan Synod will be May 16th – 18th
. The Deanery Council meeting to discuss published motions going to Synod will be
held on Tuesday May 4th at
7:30 pm at a St. James’, Cambridge. Note that the last day for the Diocesan Office to receive motions is
Feb. 28. The mail out date for the Synod convening circular is the end of
March.
The next Deanery Council
Executive meeting will be held at 4:00 pm on Tuesday April 20th at St. Andrew’s, Kitchener.
More Deanery Council dates: Tue.
Sep. 28th (Kitchener), Tue. Nov. 2nd (Waterloo)
More Deanery Executive dates:
Tue. Sep. 14th, Tue. Oct. 19th .
Rite of Installation: Archdeacon Townshend will lead us in a short service
to install the members of the executive into their positions for 2010.